The Houghton Trail Event

Privacy Policy

When you access this website we collect anonymised data about your visit using Google Analytics to help us improve the website experience.

When you register for the trail event we collect data from you for event administration. By registering for the Houghton Trail Event you are consenting to entrant data being published in our race result pages, a sample of which can be seen here.

What data do we collect?

Registration Data

The data we collect during registration consists broadly of two parts:

  • Entrant data - for number allocation and results publishing: name, gender, club name. The age value is semi-anonymised as an age-category classifier.
  • Contact details and marketing fields - used for internal adminstration only: includes address, email, phone number.

Payment Data

Payments by credit card are handled by Stripe.com. Depending on whether you visit via a desktop or mobile browser, the payment form will be seen as either as an embedded iframe dialog within our registration page or as a separate tab.

Either way, the payment dialog (called Stripe Checkout) originates from the Stripe server over HTTPS. Your card details are submitted to their server not ours. After Stripe validates your card details we are given a Stripe token. Your full card number is never revealed to us directly.

Email address

We use your email address to confirm registration and we may need to email you if a query arises relating to published result times after the event. We may also email you with the date/details of next years event. We do not send marketing emails and will never disclose your email address to third parties.

Photographs

We take photographs of participants at or around the start/finish line and publish them after the event for you to download and keep. Photographs are shown on both our website and Facebook event page.

We try to present images in a fairly anonymous way and not link directly to named individuals. The photographers who permit us to reproduce their images retain the copyright for their work.

Securing your data

Your data is kept secure in transit by using an encrypted HTTPS connection during online registration. Our SSL certificate is issued by the Let's Encrypt certificate authority and updated every 90 days.

Registration data is stored privately, securely and can only be accessed by two authorised administrators.

Card specific data is not stored in our database and the database itself is configured to disallow external connections.

We never have and never will pass on or sell your data to third parties.

Where is your data stored?

Your data (including backups) are stored on virtual servers that operate in the UK and Ireland.

Cookies and tracking devices

With the exception of short-lived session cookies used during online registration we do not set cookies on your computer. No advertisement related cookies or web beacons are used either.

These third party components embedded in our pages will however set their own cookies:

  • Google Analytics - is used to collect anonymous web site usage statistics so that we can know which pages are viewed the most often, your preferred viewing devices, browsers and screen sizes. more information
  • Facebook 'Like' button - more information
  • Twitter 'Tweet' button - more information

Your Rights

You are entitled to access information held by us about you in accordance with the Data Protection Act 1988. For any enquiries please email us at: houghton.trail@gmail.com.

This statement was last updated: January 2017.